Job Opportunity – Office Manager (part-time)

Jan 7, 2021 | Concept Foundation, Job opportunities

Concept Foundation is seeking a part-time Office Manager to support the running of its office in Geneva, Switzerland.

Purpose of the Position

The incumbent will provide support to Concept Foundation’s programme staff and manage its administrative functions

Organizational context

Concept Foundation is a nonprofit, nongovernmental organization working to improve access to quality-assured medicines and technologies in low and middle-income countries. Concept Foundation has offices in Geneva and in Bangkok, Thailand with staff and consultants located in multiple countries.  Concept Foundation works closely with World Health Organization on sexual and reproductive health and medicines, supports generic manufacturers on quality-assured manufacturing, clinical and implementation research and knowledge translation activities.

Summary of tasks and responsibilities

The incumbent will be based in Geneva and will be responsible for:

  • General finance-related management – paying monthly bills, keeping track of office finances, managing petty cash
  • Office organization and administrative tasks such as filing documents, managing office calendar, visiting cards, office stationery
  • Arranging staff and consultant travel as and when required through travel agency, support to staff and consultants on filing of travel authorisations and expense reports
  • Maintaining official documents, standard procedures and organizational official communications
  • Communications support – website updates, social media etc
  • Administrative support to the meeting of the Board of Directors
  • Coordination of IT support with external vendors
  • Assistance and support to the Executive Director and Director Programmes as required

Competencies

  • Ability to communicate in a credible and effective way
  • Fostering integration and teamwork
  • Sensitivity to cultural and international contexts

Knowledge and Skills

  • Knowledge of office management software including Office 365 software platforms, MS Teams
  • Familiarity with accounting and project management software
  • Good computing skills including web site management, social media posting knowledge

Experience

5 years or more experience in office administration, including administrative/financial management

Language skills

Fluency in French and English

Other considerations

The position is Geneva-based and available immediately.

Interested applicants should send their CV to recruitment@conceptfoundation.org

For any questions please contact Metin Gülmezoglu at gulmezoglum@conceptfoundation.org

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